People want to know why

Getting a group behind your objective requires some patience and effort. Simply giving a directive won’t work in most circumstances, because they’ll want to understand the context. The rationale behind our efforts is ever more important to us these days. People want to know why they are being asked to do something.

This is a good thing.

You tell them why, they’ll tell you how

If you can articulate why the team needs to move in a certain direction – why a change is needed, and why this course of action is best – then they can tell you the best way to proceed. They can tell you the “how.”

And this is a good thing too.

A lot of time leaders feel like the “why” is obvious or already understood. But it’s not. People need to be brought up to speed. They need to be able to ask questions, contemplate, and maybe even challenge the “why” a bit before they can fully absorb it (and buy into it).

And a lot of times leaders feel like they need to tell the team exactly how to do things in order to meet the objective. But they don’t. People on the front lines often know better. And if you’ve got buy-in on the “why” they can best tell you “how” things should proceed. This also gives them some ownership over the idea and the plan – the opportunity to shape it and make it their own.

Photo credit: Shashi Bellamkhonda

A Fresh Perspective

Sometimes it helps to have someone new examine your situation. Someone who is not familiar with the context. Someone who doesn’t know the jargon or any of the “inside baseball” details and nuances.

First, you’ll need to bring them up to speed, which means you’ll need to translate a lot into simple, clear statements. That exercise alone can be very refreshing. It forces you to step back look at your situation from a broader perspective.

Then, you’ll hear questions and ideas that will help you to think about a lot of things differently. Some suggestions may not help at all, but many will. And the smallest, simplest one may actually have the biggest impact.

Photo credit: Kevin Dooley

Leave room for interpretation

If you’re trying to convey an idea, or an approach, or some wisdom to a group – leave some things out. In fact, you can probably tell us more by leaving a lot of things out.

We don’t need to know all the details. We know that your problem was nuanced and complex. We know the solution wasn’t easy. We know it required attention to many detail and the work of many  over a long period of time.

We want the gist of it. The lesson. The learning. And we want to hear it in a way that’s abstracted a bit.

It’s helpful to know that this advice you’re going to give us is based on concrete, real-world experience gained the hard way. But we need to know the lessons in such a way that we can interpret it for our own situation, which is likely quite different than yours.

The story is interesting, but we really want the lesson. Without all the details that can distract from it.

Photo credit: Maggie Not Margaret

Good design is about taking away, not adding

Consider this video from John McWade, Creative Director of Before & After Magazine, a great resource for graphic designers. No, I’m not a graphic designer and you may not be either. But, in many ways we all need to learn how to improve our ability to design things that are visually appealing.

So, while this video showcases critical design concepts using a magazine cover as an example, the techniques could be used for your next PowerPoint presentation, full color proposal, or PTO flyer. Good design matters for all of these things. The good news for most of us, I think, is that learning to do less is the key.

Resist that urge to use multiple fonts, crazy colors, and random clipart in your next project. Spend four minutes watching John in this video and you’ll see why.

Can’t see the embedded video? Click here.

Picture This

A picture is worth a thousand words. So is a drawing, sometimes.

Sketching out an idea is a really good way to get something out of your head and in a format that can be more easily communicated to others.

Sometimes it’s the only way to convey something complex or technical.

Sometimes the idea and the drawing are very simple – but sketching it out makes it more real, more concrete.

Group Discussions

The person who steps up to the whiteboard in a meeting immediately gains clout. Daring to scribble and draw in front of others (something children do constantly and without hesitation), makes it seem like you must really know what you’re talking about. It can establish you as the thought leader in the room.

Sure, there will always be those who prefer to sit back and comment. They’re in an easy position to judge or criticize, but that whiteboard setup comes with an eraser – it’s easy to make changes on the fly. And the first mover to the board always has the advantage of being seen as a leader.

In fact, you are the leader of shaping that idea when you’re doing the drawing. You decide the shape, size and flow of the diagram and how to represent everyone else’s input.

Drawing Conclusions

Whether alone or in a group, shape your ideas with a sketch every now and then. Build a habit of thinking and communicating visually. You’ll help yourself and others by making things clearer and more concrete. It’ll be easier to get feedback, make changes, and synthesize ideas.

And it’s easy. Kids do it all the time.

Photo credit: Yandle

Thank You

 

Thank you.

Thanks for reading this blog. And a special thanks to those of you joining in the various conversations here and in other places where we connect online.

I enjoy the conversations very much, and everything I learn from them.

Photo credit: vistamommy

Meeting in person

Meeting in person is still the best real-time collaborative communication platform.

Attention is focused, and shared. An abundance of information is exchanged – by direct communication, but also through body language, context, tone, facial expression, and more.

And perhaps more importantly, the transfer of information can more easily be assessed – what got through, what didn’t, where more clarification is needed. A full exchange can occur, right then and there.

It’s nice to have social networks that transmit our thoughts at the speed of light, allow us to time-shift and location-shift.

But there ain’t nothing quite like being there.

Photo credit: Paul Lowry

Structure and creativity

We often romanticize about creativity. It’s free-spirited, unbounded, and mystical. At the same time, even some of the most creative endeavors have a very definite structure.

In music, there are patterns that can be used to construct a seemingly limitless range of expression. Common chord progressions is an example, as the Axis of Awesome has so eloquently demonstrated.

A poem can be structured as a sonnet, haiku, or an ode. Countless stories of all variety have followed the structure of the hero’s journey.

Our work follows structure too. Presentations, speeches, blog posts, web sites, and many other deliverables require a good dose of creativity in order to be effective. The creative messages are most attention-grabbing, memorable, and effective in moving others to action.

Templates

So, what if we took the best stuff and uncovered the elements of the underlying structure that work best?

The “rules” that can be inferred from the most successful work could form the basis for new creations of the same type. These templates can be used as shortcuts. In some ways they’d be constraining, but in other ways they’d open up new possibilities.

Photo credit: John Morgan

The most powerful lessons are self-taught

John Hunter has been teaching “The World Peace Game” to fourth graders since the late 1970s. It’s a complex game of interlocking problems, converging and diverging forces, and large doses of unpredictability.

It’s structured this way so that students may learn to “learn to live and work comfortably in the unknown.” As such, the game lessons cannot be taught in any traditional manner.

There are no lectures, no lessons, no tests. Yet the learning that results likely exceeds that of any of those more traditional methods. The problems are recognized, analyzed, and solved by the students with the teacher acting mostly as a facilitator.

Take 20 minutes to watch this TED Talk to see that sometimes the best way to teach may be to allow the students to teach themselves.

When you teach, two people learn

Nothing crystallizes understanding like the process of teaching.

When you need to help someone understand something, you’ve got to structure your thoughts, ideas and experiences into a cohesive story. And you’ve got to be able to articulate it well. You’ve got to be able to engage someone in a thoughtful and organized and patient manner. You’ve got to slow down and be deliberate.

To prepare for that discussion, you essentially force yourself to see something for the first time again. And this allows the opportunity to think holistically about it, to revisit its fundamental concepts. Re-examining the familiar from this perspective can help to really deepen your understanding and uncover new insights.

And whatever you may have missed in preparation will surface in questions. Answering basic questions, unexpected questions, and nuanced questions will help you to examine the topic from new angles. This can help to solidify and shape your own understanding, and maybe question some things you haven’t questioned before (or for a good long while).

To teach is also to learn.

Photo credit: ND Strupler